Exhibitor’s guide

• Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com  by 13 November 2026, three months before the event. Invoices will be sent separately, and the due date is 11 December 2026, two months before the event.
• If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com no later than one month before the event, by 11 January 2027.
• Please register the co-exhibitors participating in your joint stand via the eShop online service, under Co-exhibitors, by 11 December 2026. The event exhibitor list will be published two months prior to the event.
• We recommend updating your company profile in the eShop before the exhibitor list is published, and at the latest one month before the event.
• Plan and order your stand structures in order to acquire the products at a lower cost. More information: osastopalvelut@messukeskus.com. Placing your order by 2 January 2027, you will acquire the products at a lower cost.
  • On 3 January 2027 prices will increase by 20%
  • On 23 January 2027 prices will increase by 50%
  • On 5 February 2027 prices will increase by 100%

eShop allows you, for example, to manage all orders related to your participation, invite customers to events, send badges, update your company profile and announce your stand program.

Fri 12 February 2027 at 11-19
Sat-Sun 13–14 February 2027 at 10-18

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com by 13 November 2026, three months before the event. Invoices will be sent separately, and the due date is 11 November 2026, two months before the event.

Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount of 11% off the daily price. We recommend to book early – the hotel is very popular during the exhibitions.

So-called directory or list scammers engaged in misleading trade fair directory marketing become active as events approach. Operators of such paid directories may also contact you with the intention of charging fees.

Scammers send misleading contracts by post or email. The letter or form may appear to be a request for information for the fair’s directory. The binding nature of the contract and its price are often difficult to find, hidden deep within the terms and conditions.

Some messages give the impression that the sender is cooperating with the trade fair event. You can check the event’s official partners on the event website or verify the matter with our customer service.

Some of our exhibitors have also been contacted by phone and asked to pay for “old unpaid” invoices. You can always verify the status of your invoicing with Expomark’s customer service.

There are also companies attempting to sell visitor registers of events. We do not sell visitor data, so such messages are also scams.

If you would like more information or are unsure about the sender of a message, please contact our customer service:

Tel. +358 10 830 0800
Email: asiakaspalvelu@expomark.fi

Known scam directories include, among others: The FAIR Guide, UTP Digital Directories (fairguide.com), Construct Data Publishers Verlag AG, Euro Business Guide, EU Company Directory / European City Guide, The Millennium Guide, The European Internet Guide, International Fairs Directory, ExpoGuide, The International Fax Directory or IT&T Fax Directory, Europa-Club & World Travel Register, 1st European City Guide, The Tour and Travel Guide, Verlag Fax Directory, Classified Telefax Pages (cdnet.at).

Read more about instructions for planning, construction, permits and logistics.

All exhibitors participating in the event are published on the event’s website.

The name of your company that appears on the list will be the one you provided to the sales manager when confirming your participation in the event. If you want to change your display name, you can easily do so through the eShop under Market your participation. Instructions for updating your profile >>

In addition you can easily upload your company logo, a link to your company’s website, and other information you want to share with the event’s visitors (also videos/images) to your profile page.

Please complete all the necessary information about your company as soon as possible, so visitors can explore all of the participating companies in advance. The information can be easily updated through the eShop under Market your participation. NOTE! There might be few hour delay when updating the profile.

Please note that the marketing name must be updated at least one month prior to the event to be included in the printed brochure. The brochure will be distributed to the visitors of the event.

Register Please register the co-exhibitors participating in your joint stand via the eShop service well in advance. The exhibitor list will be published two months before the event. Co-exhibitors will receive their own company-specific login credentials to the eShop service, where they can, among other things, edit their company profile.

A registration fee will be charged for co-exhibitors in accordance with the event-specific terms and conditions of participation.

Send eTickets through the eShop service. You can send an unlimited number of eTickets, which will be invoiced after the event based on the number of tickets redeemed (i.e. scanned at the entrance), taking into account the complimentary tickets included in your stand package.

The eTicket price for exhibitors is €8.50 + VAT per redeemed ticket.

Utilize the event’s logos and banners in your own marketing channels!

Remember to promote your participation and any new products showcased at the expo through your own marketing and communication channels, such as social media. You may use the event logos, banners, and images to advertise your participation

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eShop on the Market your participation -page. You can recognize journalists by their PRESS badge and influencers by their CONTENT CREATOR badge.

Inform the event organizer if your stand features new products, performers, programs, media-attractive activities, or press conferences.

Promote your stand activities to visitors! Event attendees actively search for information about exhibitor offerings and stand programs before and during the event.

Whether you are hosting product demonstrations, expert talks, competitions, guest appearances, or other attractions, be sure to add your programme to the eShop service under Program. Your programme will be published on the event website, making it easy for visitors to find and plan to visit your stand.

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus on the Submit Passes -page. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €11 per pass + VAT at 25.5%. The constructor pass is free of charge.

Free passes included in your stand:

• smaller than 6 m2 stand 3 pcs
• 6–10 m2 stand 5 pcs
• 12–21 m2 stand 10 pcs
• 24–36 m2 stand 15 pcs
• 40–50 m2 stand 20 pcs
• larger than 50 m2 stand 25 pcs

Co-exhibitors receive one free exhibitor pass.

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes). The constructor pass is valid during the construction and dismantling periods of the event.

Whether you need a fully customised stand design or a practical ready-made solution, we can help. Choose the option that best fits your goals from our selection of stand packages or let us design a stand tailored to your brand. Sustainability is considered throughout our stand solutions, with reusable construction and flooring materials as well as energy-efficient lighting.

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose an option from our ready-made stand collection to suit your needs. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.

For more information, please contact our Sales Manager in Technical Services, Sanna Olasmaa, sanna.olasmaa@messukeskus.com, +358 50 305 9301.

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com  by 11 January 2027, one month before the event. A surcharge (150 € + VAT) will be added to orders submitted late.

Materials required for graphic products:

• Print-ready PDF files (please check the material guide that came with your order confirmation)
• Header texts/logos

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 2 January 2027, you will acquire the products at a lower cost. Save money by placing your order in advance!

• On 3 January 2027 prices will increase by 20%
• On 23 January 2027 prices will increase by 50%
• On 5 February 2027 prices will increase by 100%

More information: osastopalvelut@messukeskus.com

Learn about recycling and waste sorting guidelines at Messukeskus.

Messukeskus Helsinki, Expo and Convention Centre offers several opportunities for hosting your own meetings during the expo. Choose a space from our different themed, modern meeting rooms that suits your needs! Together with our experts, you’ll have access to all services from one place, allowing you to confidently leave the meeting arrangements to us.

Meeting room reservations and inquiries: Messukeskus Events & Congresses, sales@messukeskus.com 

A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.

The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) for loading, construction and unloading. Exhibitors who have been in the area for less than 60 minutes may drive out of the area without paying for parking. If unloading takes more than 60min, a parking fee must be paid. Please remember to drive out the same way you came in so that the boomless parking system registers your car.

The service point for exhibitors and stand builders is located in the upper gallery and assists with e.g. additional orders, passes, and other participation-related queries.

Behind Messukeskus’ restaurant services is Northern Europe’s leading restaurant operator, Noho Partners, whose Restaurants & Event Catering guarantees high-quality restaurant services wherever and whenever it happens. Galas, parties, meetings, events and of course trade fairs are located on a different side of the hall – so are our restaurants and catering.

Stand services
It is possible for business customers to pre-order catering for their trade fair stand through the online store. We can grant corporate membership to Finnish companies.

If you want to order booth catering without corporate membership or the company does not have a Finnish business-identification number, you can contact us at messukeskus@noho.fi.

When ordering stand catering, please remember to think about furniture needs also:
Restaurant services sales help in planning furniture needs and orders furniture for you from Messukeskus stand service. Furniture costs are charged on the same invoice with catering. Serving furniture brought separately to stand/ events is not included in the prices of servings.

Food and drink tickets
You can order electronic food and drink tickets based on QR codes for the amount you want or choose a specific product, the tickets are distributed electronically, or they can also be printed. The ticket serves as a means of payment in selected restaurants, and the tickets of corporate customers are charged according to usage.

It is possible to purchase tickets from the online store without corporate membership also with an advance payment by choosing online payment as the payment method.

You can reach the Restaurants & Event Catering sales team by email: messukeskus@noho.fi or by phone +358 41 732 3712, the sales service is open Mon-Fri from 9 a.m. to 4 p.m.

The refurbished lounge for exhibitors and media is located in the upper gallery, next to the service point. This quiet space for breaks and working is open during the event’s opening hours. The door code can be found on the exhibitor pass.

Coffee, tea and water are available in the lounge. The space also includes a small refrigerator, microwave, toilet facilities, shared-use computers, and paid printing services. Messukeskus is not responsible for any items left in the lounge.

Do not leave valuables on display when the exhibition day ends. Make sure your insurance coverage is in order, and consider whether you need additional equipment, such as display cabinets, locks, or security cables for computers and screens.

We are also equipped to meet any special security requirements for your stand. For these services, our security partner Securitas will be happy to assist you. You can explore the available security services in the eShop service under Products and Services. First, select the event, then choose the product category Stand Services, and under that, Security.

Mark items delivered to our Construction Service as follows:

Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. number
Messuaukio 1
FI-00520 HELSINKI, FINLAND

Corporate customers can connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.

We will provide the password in a customer message before the event, but you can always find the password in eShop.

We are also able to meet any additional corporate network needs, wired or wireless, which you can explore on eShop. Our contact person can also help with any practical questions you might have.

Sustainability, together with the power of bringing people together and continuous renewal, is one of the three core values guiding Expomark’s operations. In all our activities, we take social, economic and environmental responsibility into account. We promote sustainability in close cooperation with our service partners and venues across the locations where we operate.

Expomark is part of the Finnish Fair Corporation Group and is committed to the sustainability work carried out by Messukeskus. We encourage our stakeholders and participating companies to take sustainability into consideration in all aspects of their event participation.

Before participating, consider your supply chain and the solutions you use for stand construction, logistics and event operations. Plan resources and procurement volumes carefully to minimise waste and identify opportunities for reuse in advance.

Your Messukeskus contact person will be happy to help you create a more sustainable participation solution. We offer a wide range of possibilities for implementing recycled and reusable stand solutions. Feel free to ask for more information.

Take a moment to explore the options available for sustainable participation. Together, we can help reduce the event’s carbon footprint.

The environmental fee for the Expostart includes a share of the waste management and sorting expenses. You can leave small trash and the removed and rolled-up carpet from your booth.  

Do not leave the booth and wall structures or decorations such as balloons or banners at the Helsinki Expo and Convention Centre. After the event dismantling, your booth space must be clean and empty. Please take large waste and stand structures with you.  

Alternatively, you can leave them at your booth, and we will charge for sorting and logistics. Please arrange waste sorting in advance with your contact person.